At The Maxwell, we know that every event is unique—and we’re here to make your vision come to life. Whether you’re planning an intimate gathering or a grand celebration, we’ve compiled answers to our most frequently asked questions to help you get started.
Bookings & Payments
What types of events can be hosted at The Maxwell?
The Maxwell is a beautifully versatile venue designed to accommodate a wide range of events. Whether you’re planning a cozy private dinner, bridal or baby shower, celebrations of life or post-funeral lunches, elegant weddings, or a sophisticated reception, our space can be tailored to your unique vision.
We also welcome graduation parties, business meetings and lunches, and even tailgate parties. Whether your event is intimate or grand, casual or formal, The Maxwell offers the ideal setting to bring your gathering to life.
How do I reserve my event date?
To secure your date, a $250 non-refundable booking fee is required. Availability is based on our event calendar.
Is there a payment plan?
Yes! The booking fee is due upfront, and you’re welcome to make payments toward your remaining balance of the selected package. The total balance is due by the day of your event.
Can I tour the space before booking?
Absolutely. While walk-ins are welcome, we recommend scheduling an appointment to ensure a manager or event coordinator is available to assist you and answer your questions
Policies & Restrictions
What is your cleanup policy?
All personal materials, equipment, decorations, etc… must be removed by the end of your scheduled event time. Violation of these rules may result in a minimum assessment of $250 and/or an additional damage/cleaning fee.
Damages:
- The event host will be responsible for any damages or loss to The Maxwell property, equipment, decorations or fixtures due to the actions of the attendees of the event.
- Pictures will be taken of venue before and after every event to track any damages that happen during the event
- The Maxwell is not responsible for any damaged, lost or stolen items. Items found will be held for up to fifteen calendar days after the event.
Cancellation Policy:
- All cancellations must be submitted in writing by the Client.
- If your event needs to be postponed due to an emergency, it may be rescheduled without penalty on a space-available basis, at the sole discretion of The Maxwell.
- Cancellations within 30 days of the event that do not meet the emergency policy will not receive a refund of the initial $250 booking fee.
- If approved, the Deposit may be reimbursed or transferred to a rescheduled date.
Important Notes:
- The Maxwell is not liable for any costs incurred by the Client as a result of cancellation.
- We reserve the right to deny, cancel, or shut down any event in the case of emergency, if the event poses a safety risk, or if it is determined to be inappropriate or in violation of the rental agreement.
Is smoking permitted?
Smoking is not permitted inside the venue. Guests are more than welcome to smoke outside the main entrance as long as all cigarette remnants are discarded accordingly.
Do you allow pets?
Only service animals are permitted.
Capacity, Setup & Decor
What is your guest capacity?
Our venue comfortably seats up to 100 guests for formal, sit-down dinner service. For cocktail-style social events, we can accommodate up to 140 guests—perfect for mingling, dancing, and celebrating in style.
In addition to larger gatherings, The Maxwell also offers a presentation-ready format ideal for business meetings, trainings, and professional presentations. For more casual or intimate events, we have a secondary space located in the basement, which is well-suited for smaller lunches, meetings, or birthday parties.
Are any amenities included with your venue packages?
Yes! Every booking begins with a standard hourly rental that includes:
Access to the venue
- A customizable table layout
- Your choice of white or black linens
- Light table decorations
- Free WIFI and access to HDMI and TV hook up
- Private Bathrooms
Looking to elevate your event? We offer a variety of add-on packages, including catering options and on-site bar services to personalize your experience even further.
Is there an outdoor wedding ceremony option available?
Yes—coming soon! We’re currently developing a picturesque outdoor gazebo for ceremonies, along with a large pop-up tent for receptions right behind the venue. In the meantime, our indoor ceremony packages include a seamless “flip” of the space from ceremony to reception, all included in the rental.
Is the venue wheelchair accessible?
Absolutely. The Maxwell is committed to accessibility for all guests. We offer ramp access at the back exit of the venue. Please note and use caution: the only non-accessible area inside the venue is the basement/kitchen space, which is accessed via stairs.
Can we decorate the venue ourselves?
Yes—with a few guidelines:
- No nails, glue, or strong adhesives (Scotch tape is fine)
- NO OPEN FLAMES (flameless candles only)
- No fog or smoke machines
- NO GLITTER OR CONFETTI
- Flower petals are allowed
Are sparklers, fireworks, or lanterns allowed?
Only faux flame options are permitted for safety.
Are we allowed to bring in our own DJ or live music?
Entertainment: Providing optional entertainment is the sole responsibility of the guest and must be approved by Bella Vino. Entertainment is required to stay within certain volume limits and avoid disturbing other functions. Please inform the venue coordinator before your event what vendor services need to be accounted for, for example…. DJ, live music, photo booths, florist or catering deliveries.
Are weddings for non-denominational or same-sex couples welcome?
Absolutely. All love is welcome.
Food & Beverage
Can we bring our own caterer, or do you have preferred vendors?
We welcome both! You’re more than welcome to bring in your own caterer, or choose from some of our local favorites, including:
And don’t forget our hometown favorite: Six Hundred Downtown, known for its world-famous brick oven pizza!
For brunch events or coffee service, we love recommending:
Flower Vendors and Local Sweets:
Liquor and Alcohol Options – Is that available and how does that work?
Yes, The Maxwell offers a fully customizable on-site pop-up bar, which can be stocked with your preferred beer, wine, and spirits. We’ll work with you to ensure the bar reflects your tastes and event style.
We also provide a variety of non-alcoholic options, including water, unsweetened or sweet tea, lemonade, and Pepsi products, to keep all guests refreshed.
Alcohol Policy:
- Absolutely no outside alcohol is permitted on The Maxwell premises. If outside alcohol is found, your guest will be asked to remove it or may be asked to leave.
- Our licensed bartenders reserve the right to refuse service to anyone who appears overly intoxicated.
- Last call will be made 15 minutes before your official event end time to ensure a smooth and responsible close to the evening.
We’re committed to providing a safe, enjoyable experience for all guests while meeting your beverage service needs.
Hotels and Overnight Accommodations
What area hotel options exist and what Airbnbs are available in walking distance?
There are several convenient lodging options available near The Maxwell to accommodate your guests.
The Cobblestone Hotel & Suites offers locations in Bellefontaine, Indian Lake, and Urbana, all within a short drive from the venue and ideal for out-of-town guests seeking comfort and convenience.
In addition, there are a number of local Airbnbs within walking distance of The Maxwell, providing charming and unique stays for couples, families, or small groups. These nearby options are perfect for those who prefer a more home-like setting during their visit:
We’re happy to provide a curated list of nearby accommodations upon request to help make planning easier for you and your guests.
Parking
Is there a private parking lot for The Maxwell, or where are the best places for my guests to park?
While The Maxwell does not have a private parking lot, we are proud to partner with The Syndicate to offer access to their parking lot for our events when available.
Additional convenient parking options include:
- A community lot directly across the street in front of Family Dollar
- Street parking surrounding the venue
- Another community lot off West Chillicothe Avenue, just a short 5-minute walk to The Maxwell.
We recommend sharing these options with your guests in advance, and we’re happy to help you provide a parking map or directions if needed.
Have more questions? We’d love to hear from you!
Contact Us to start planning your unforgettable event at The Maxwell.